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​ EDUCAUSE Virtual Worlds Constituent Group Annual Meeting

I have set this wiki up as a way to help organize those who have agreed to volunteer to help with the on-site meeting and the in-world meetings.

IN ORDER FOR PEOPLE TO FIND WHAT THEY NEED WITHOUT HAVING TO SCROLL DOWN (AT ALL OR TOO FAR) I"VE MOVED HE NARRATIVE TO THE BOTTOM. PLEASE MAKE SURE TO READ IT BELOW IF THIS IS YOUR FIRST TIME VISITING THE WIKI.

Basically, see this as a living document. Add thoughts, ideas, concerns, and add your name to things you are willing to volunteer to do.


 * __Roles (pls add any roles you think might be necessary)__**

**On-site avatar control: Jeff Le Blanc (SL:JeanClaude Vollmar) **
On-site sound computer control: On-site meeting room assistance: On-site volunteers not assigned to roles yet: Angela Ambrosia (SL: Computer Jewel), SL: Jojo Mrigesh

SL Transcriber #2

** Heritage Key greeter: Joe Essid (SL: Ignatius Onomatopoeia, HG: Iggyo Heritage) **
Here is the stream URL rtsp://qss.clemson.edu/Suzie.sdp

 Video between on-site and SL
 * 1 digital video camera capable of live streaming with tripod and appropriate connections to laptop (USB or firewire depending upon the camera) (Be sure that camera does live in via these ports like a web cam would. Otherwise an A/V converter back to the Mac is required. [JL]) My camcorder will work for this w/my MacBook Pro, which has QuickTime Broadcaster installed (Suzie)
 * 1 Mac laptop with QuickTime Broadcaster installed (will not work on a PC last time I checked) (verifed that it does not work on Windows [JL]) http://www.apple.com/ quicktime/broadcaster/
 * 1 hardwired ethernet connection We actually need TWO hardwired ethernet connections in the room, one to project SL and one to stream video. Do we know that we will have two?
 * 2-3 wireless (preferred) or wired microphones for the presenters and audience I can provide ONE of these (Suzie)
 * Audio mixer to pipe in all the speakers with a mic (including a roving audience mic or two, preferably, if there is to be Q&A) I cannot help with this but it's my recommendation that we run video w/out audio into SL and send audio directly into SL via the primary presenter/facilitator SL login. This could be done w/a single microphone if people who wanted to speak are willing to go to the mic. I can help stream the video in and COULD send an audio feed w/the video although I do not recommend this. (Suzie)
 * Access to a QuickTime Streaming Server that can pipe the video FROM the Mac laptop with QT Broadcaster TO the folks in Second Life http://www.apple.com/ quicktime/streamingserver/ Last year we piped the video from the onsite laptop to the University of Cincinnati's QT streaming server, which served the video streams to SL, so the QT streaming server does not have to be onsite. If it is not onsite, you will need a dedicated person on-call wherever the QT streaming server resides to help coordinate the stream. We can use Clemson's QT streaming server. I also successfully tested this using a streaming server on my MacBook Pro along w/running QT Broadcaster. (Suzie)

For the coordination with Second Life in-world folks:


 * 1st laptop with Second Life installed (PC or Mac) (Jeff Le Blanc (SL:JeanClaude Vollmar) will have.)
 * 2nd laptop with Second Life installed (PC or MAC) 
 * 1 hardwired ethernet connection ( THIS IS BEING PROVIDED BY EDUCAUSE )
 * Cables from the laptop into the room's sound system OR speakers capable of projecting sound from the laptop to provide the sound OUT of Second Life when needed (for taking questions, speaking with in world folks/coordinators) (THIS IS BEING PROVIDED BY EDUCAUSE   )
 * 1 projector and screen to project the Second Life audience to the on-site audience ( EDUCAUSE WILL PROVIDE THIS <span style="border-collapse: separate; font-family: arial,helvetica,sans-serif; line-height: 19px;">)

In Second Life:
 * A venue to accommodate the largest audience possible - WE'LL BE USING CHSSSOUTH AMPHITHEATER
 * 1 dedicated video person per island with necessary land permissions to change stream URLs as needed (Olivia Hotshot/ Ann Steckel - SL COORDINATOR DOES THIS)

For the coordination with Heritage Gride in-world folks:<span style="border-collapse: collapse; font-family: arial,sans-serif; font-size: 13px; line-height: normal;">
 * 1 Laptop with Heritage Grid installed (PC) (Scott Diener - SL: Professor Noarlunga)) (I will supply the computer for the HK portion - Scott Diener)
 * 1 hardwired ethernet connection (EDUCAUSE CAN PROVIDE THIS)
 * Speakers for laptop (so we can hear the HK folks via our skype connection) - I (AJ) CAN BRING THESE. I HAVE SMALL ONES, SO UNLESS SOMEONE CAN BRING BIGGER ONES. WE WILL NOT BE ABLE TO TAP INTO HOUSE FOR THIS, I DON"T THINK.
 * 1 projector (EDUCAUSE CAN PROVIDE THIS)
 * 1 screen (EDUCAUSE CAN PROVIDE THIS)

In Heritage Grid:
 * Inworld Avatar to assist audience, relay questions in case no audio is possible Scott Diener (SL: Professor Noarlunga, HG: Scott Diener)
 * Inworld greeter available to talk about student work with HK this semester Joe Essid (SL: Ignatius Onomatopoeia, HG: Iggyo Heritage)

NARRATIVE For the first time, it seems as if we may be holding an in-world meeting in more than one virtual world. The meeting in Second Life is a done deal. I should have additional information on any other virtual worlds very soon.

In 2007, our group met for the first time. Although we were not an official EDUCAUSE Constituent Group, our meeting was titled a "hot topic discussion". The response was overwhelming (an overflow capacity in a room that holds 100 plus over 50 avatars in world). In the year between, the Constituent Group was born and our first meeting was at last years confence (2008). During the first part of 2009, our CG meet for a simultaneous meeting (on-site/in-world) for each of the 7 regional conferences except one. We have a wiki for the organizers of those meetings and you can find their input here: http://educausevwcgregionals.wikispaces.com/

There are two basics components of the meeting: on-site and in-world. The on-site normally consists of a computer connected to a data projector, showing the in-world location. We use the voice chat stream of the avatar as our voice channel, which the amazing technical folks at EDUCAUSE help us bridge into the house sound. The in-world meeting is much easier and consists of what most in-world meetings do, making sure attendees can hear the voice chat and, if we DO have in coming video (see below), that they can see that also.

In 2008, thanks to Chris Collins (SL: Fleep Tuque), we were able to broadcast from on-site into SL. I asked Chris to outline what was required to put this together, below is her response.

I believe this is an excellent foundation onto which to build. Hopefully, those involved this year can use the information below, build on it, and (hopefully) will come back to this wiki page and share your thoughts and what you learned about being part of the organizing team.